Finance and Administration Manager

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  • Full Time
  • Anywhere

PNP is proud to partner with a leading foundation providing college scholarships for women in need, in their search for a Finance and Administration Manager.

This is an outstanding opportunity for a mission-driven finance and operations professional to advance women’s higher education and join a highly collaborative, engaged and scholar-centered office. The Manager is responsible for overseeing day-to-day financial, budgeting, human resources and IT functions, and other duties as needed. Reporting to the Executive Director, the Manager works in close collaboration with the professional team and Board of Directors, and is also a key representative of the Foundation to grantees, philanthropic partners and scholars.

RESPONSIBILITIES

Finance

  • Prepare and monitor annual organizational and program budgets, forecasts and payment schedules
  • Work with external accounting firm to ensure books are accurately maintained, and grant and vendor payments and contributions processed
  • Maintain relationship with Foundation’s banks and investment firms
  • Prepare materials for annual audit, in collaboration with external firm; ensure timely tax payment
  • Maintain and oversee compliance with internal controls policies and procedures

Administration

  • Respond to general Foundation phone and email inquiries
  • Administer employee benefit programs and associated reporting for medical insurance, TransitCheks and 403(b) plan
  • Process payroll; ensure quarterly and year-end filings
  • Serve as point person for vendors, IT consultants, insurance brokers and building staff
  • Draft and copyedit office communications and basic website updates
  • Manage office and supplies

Grant Programs and Special Events

  • Work with campus program partners to ensure fiscal compliance with agreements
  • Oversee custom Microsoft Access database of grants, Scholars and Alumnae
  • Plan logistical and catering details for meetings and special events

Board

  • Organize, compile and coordinate Board mailings and e-blasts
  • Schedule and coordinate quarterly Board meetings and various committee meetings; prepare minutes

QUALIFICATIONS

  • BA degree and 3 – 5+ years of experience in a finance, operations and/or grants management role
  • Experience working with and analyzing spreadsheets and preparing detailed presentations
  • Familiarity with 990s and annual audit processes
  • Skill with MS Office, especially Excel, Access, PowerPoint and Word
  • Interest in improving organizational processes for greater efficiency
  • Outstanding writing, copyediting and communications skills
  • Excellent organizational skills and ability to meet daily deadlines
  • Ease with troubleshooting basic information technology issues
  • Diplomacy in handling sensitive information
  • Dedication to issues central to the mission, including women’s advancement, economic mobility and diversity in higher education

COMPENSATION AND BENEFITS Competitive compensation based upon experience. This position comes with generous benefits, including health and dental insurance, 403(b) with match, TransitCheks, long-term disability and life insurance, paid holidays and vacation, and all legally required benefits.

Job Type: Full-time

Salary: $80,000.00 to $85,000.00 /year

Experience:

  • Nonprofit Finance: 5 years (Required)

 

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